How to Prevent an Inadvertent Reply All in an Email

Katem

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posted on 12 years ago — updated on 1 second ago

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Ever wish your email program wouldn't have that stupid Reply All button? It's a drastic measure that no one uses anymore. It causes people much grief to have to send the message to several people, only to hear problems from the others who this message isn't directed to. This article will tell you how to prevent the accidental slippage of clicking the wrong button-thereby the clicking of the Reply-All button.

Steps

Gmail

Click the gear in the top right of your inbox, and select "Settings" from the menu.

Click the Labs tab.

Scroll down the list and find "Undo Send". Enable it.

Press "Save Changes". The next time you accidentally Reply All in an email, you will have a few seconds to undo the send.

Outlook

Remove the "Reply All" button from Outlook's toolbar. No matter what version of Outlook you have, there is a way. Consult the help guide in your program to find out these steps.

Create a send-delay rule (if your program has this feature). This send-delay will give you a slight chance to recall the message, before it's completely sent. You still have to recognize the rightful parties though, that it is being sent to.

Realize that there are some add-ons that can alert you to the accidental "Reply All" send feature. However, they tend to attach to stand-alone programs only, such as MS Outlook.

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